For practitioner-led clinics
The clinic keeps running while you are with a patient
You have a team now, but the clinic still depends on you remembering everything, usually while you are treating someone. Clinicify gives the team one diary, one patient record, and a system that remembers the checks and the follow-ups.
Your week, as it is
- Diaries reconciled by hand
Somebody, usually whoever answers the phone, spends the start of each day making three calendars agree with each other.
- Handovers done in the corridor
A patient sees two practitioners in a fortnight, and what the second one knows depends on catching the first between rooms.
- Checks everybody assumes were done
The fridge log, the training renewal, the incident form. All of them somebody's job, none of them clearly anybody's.
- Admin that lands on the owner
Every hire adds forms to chase and payments to reconcile, and all of it arrives in your evening.
At this size the hard part is not any single task. It is the gaps between people. Every reminder, handover and check that depends on somebody remembering is a place for something to fall through.
Hiring widens those gaps rather than closing them, because there are more handovers, not fewer. What closes them is a system that remembers on the team's behalf.
What changes
- One diary everyone can trust
Each practitioner's working hours, the busy times in their own calendar and the appointment types they offer sit in one place, so patients are only ever shown time that is genuinely free.
Online booking - One record, whoever sees the patient
Visits, forms, results, photographs and questions on one searchable timeline. The second practitioner walks in as prepared as the first, and the patient notices that the clinic remembers them.
Patient records - Standards held by the system, not a person
Checks are scheduled and overdue ones flagged, staff training is tracked, and the evidence files itself under the five CQC domains as the work happens.
CQC compliance - Admin that does not grow with the team
Forms go out before appointments and come back signed, aftercare goes out after them, and reminders go the day before. A new practitioner does not bring new admin with them.
Forms and consent - The business at a glance, without standing at the desk
Owner-only insights show which treatments and which practitioners earn most, what no-shows cost you, and how many patients come back.
Insights
A Tuesday, before and after
- 8.15am: ringing round to confirm who is in and when
- Mid-morning: the phone goes during a treatment and you step out
- 3pm: did anybody log the fridge temperature
- Sunday evening: chasing forms and chasing payments
- 8.15am: everyone's day is already in their own calendar
- Mid-morning: the patient found the answer in the portal
- 3pm: the check shows who logged it, and when
- Sunday evening: forms came back signed, booking fees already paid
What you stop worrying about
- If I am off for a week, does the clinic still work?
Yes. The process lives in the system rather than in you. Checks are scheduled, forms go out on their own, and reminders do not wait for somebody to remember them.
- Would we be ready if an inspector came tomorrow?
The evidence is already filed under the five domains, with who completed each check and when, and governance reports that print as they are.
- Can staff see more than they should?
Owner, practitioner and receptionist roles see different things, and every access to a patient record is written to an audit trail.
The parts that matter most to you
CQC compliance
The checks your team already does, filed as evidence under the five domains.
Patient records
One timeline per patient, so it does not matter which of you sees them.
Online booking
Every practitioner's real free time on one branded booking page.
Patient questions
The questions that used to interrupt a treatment, answered or drafted for you.
Insights
Which treatments and which practitioners actually pay, owner-only.
Messaging included
Reminders for the whole team included, however busy the diary gets.
How pricing works for you
One monthly price, set by how many practitioners you have. Messages are included, there are no credits to top up and no setup fee. As the team grows you move up a plan, and the system, the records and the history come with you.
Other clinics like yours
Start your 14 day free trial
Every feature on every plan, and every reminder and message included, with no credits to buy.
No card required. If it is not right for your clinic, walk away and nothing has been charged.