For large practices
Oversight without being in every room
As a practice grows the owner stops being in every room, and consistency has to come from the system rather than from a person. Here is what Clinicify already does for a larger practice, and plainly what it does not do yet.
Your week, as it is
- Practitioners who rarely overlap
They share the same patients and almost never share a room, so continuity cannot come from a conversation.
- Training and checks that are somebody's job
Although nobody is entirely sure whose, until something lapses.
- Record access that widens with every hire
Each new starter needs the right view, and nobody is quite certain what the last one can still see.
- Reporting that means asking three people
And then waiting for three spreadsheets that do not agree with each other.
In a small clinic, standards are held by the people. In a large one they have to be held by the system, because people change, rotate and do not overlap.
So the question stops being whether everyone is doing it, and becomes whether you can see that everyone is doing it. Those are different problems, and only the second one can be answered from a desk.
What changes
- See who did what, without asking
Every completed check records who did it and when, every access to a patient record is logged, and each team member has an activity log of their own.
Security - Training and compliance on one screen
A staff training matrix shows who is current and who is due, and checks are scheduled with the overdue ones flagged under the five CQC domains.
CQC compliance - Access that matches the role
Owner, practitioner and receptionist roles with team permissions, SMS two-factor sign-in, and control over trusted devices for machines several people use.
Security - One record, whoever sees the patient
A patient seen by four practitioners has one searchable timeline, so continuity does not depend on who is on shift. Patients notice when everyone already knows their history.
Patient records - Numbers by practitioner and treatment
Owner-only insights show revenue by practitioner and by treatment, what no-shows and cancellations cost, and how many patients come back.
Insights
A Tuesday, before and after
- Monday meeting: asking who logged last week's checks
- A new starter: access set up by hand, nobody sure what they can see
- A training renewal: a spreadsheet nobody updated
- An inspection notice: a week of assembling evidence
- Monday meeting: the report shows it by person and by date
- A new starter: they get a role, and their access follows it
- A training renewal: the matrix flags it before it lapses
- An inspection notice: governance reports print as they are
What you stop worrying about
- Who has looked at this patient's record?
The audit trail answers it. Reads and writes are both recorded, and each team member has an activity log of their own.
- Is training current across the team?
The matrix shows it: what is valid, what is due soon and what has expired, per person and per module.
- Can we get our data out?
Yes. A full clinic data export is built in, and it is there whether or not you are thinking of leaving.
The parts that matter most to you
CQC compliance
Evidence and training tracked across a team that rarely overlaps.
Security
Roles, two-factor sign-in, and a log of every record anybody opened.
Patient records
One timeline per patient, however many practitioners have seen them.
Insights
Revenue by practitioner and treatment, owner-only.
Calendar sync
A diary per practitioner, wherever in the practice they work that day.
What we are still building
- Group-level reporting: activity and revenue summarised across sites, rather than read clinic by clinic.
- Separate booking pages and schedules per site, managed from one place.
- One sign-in for staff who work across more than one clinic.
- Regulator reporting beyond England. Checks and records work UK-wide, but the evidence roll-up follows CQC, and reporting for HIW, HIS and RQIA is on the way.
If one of these is the reason you are looking, tell us now. We would rather say so up front than have you find out after you have switched. Larger practices shape what gets built next, so the conversation is worth having either way.
How pricing works for you
Larger practices are priced through a conversation rather than a self-serve plan, because the shape of the practice changes the answer. Messages are still included and there is still no credit wallet to top up.
Other clinics like yours
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